Last updated: April 17, 2026
VowFolio ("we", "our", "us") is a studio management platform for wedding photographers. This Privacy Policy explains how we collect, use, and protect your information when you use our iOS app and web services.
Account information: When you create an account, we collect your email address and password. You may also provide your name, studio name, phone number, location, and profile photo.
Wedding and client data: Information you enter about your clients and weddings, including names, dates, venues, contacts, timelines, shot lists, payments, notes, and uploaded photos.
Client-submitted data: When your clients fill out questionnaires, we collect the information they provide (names, phone numbers, wedding preferences, etc.).
Device information: We collect device tokens for push notifications. We do not collect device identifiers for tracking purposes.
We process your personal data under the following legal grounds under the GDPR:
Your data is stored securely on Supabase (hosted on AWS in the EU-West-1 region). All data is encrypted in transit (TLS) and at rest. We use Row Level Security (RLS) to ensure users can only access their own data.
Our website is hosted on Cloudflare Pages. Emails are sent via Resend.
We implement appropriate technical and organizational measures to protect your data against unauthorized access, alteration, disclosure, or destruction. No method of transmission or storage is 100% secure; we cannot guarantee absolute security.
We do not sell your data. We share data only with the following service providers, solely to operate the service:
International transfers. Some of our service providers (including Anthropic and Cloudflare) may process data outside the European Economic Area (EEA), including in the United States. In such cases we ensure appropriate safeguards are in place, such as the European Commission's Standard Contractual Clauses or equivalent mechanisms.
We do not use cookies or similar technologies for tracking or advertising purposes. Essential cookies may be used for basic functionality (e.g., remembering your language preference on the website). Our iOS app does not include third-party analytics or tracking SDKs.
VowFolio includes an optional AI assistant powered by Anthropic's Claude. When you use the AI feature, relevant wedding context (names, dates, timeline, notes) is sent to Anthropic's API to generate responses. This data is not used by Anthropic to train their models.
You can disable AI features at any time in your settings, and you are not required to use the AI assistant to use VowFolio.
If you enable discoverability in your profile, your name, studio name, location, bio, and contact information will be visible to other VowFolio users in the Crew directory. You can disable this at any time in your profile settings.
As a photographer using VowFolio, you are the data controller for your clients' information. You are responsible for obtaining appropriate consent from your clients before collecting their data through VowFolio (questionnaires, contracts, feedback forms). We act as a data processor on your behalf.
Under applicable data protection law (including the GDPR), you have the right to:
You also have the right to lodge a complaint with your local data protection authority. In Norway this is Datatilsynet.
We retain your data for as long as your account is active. When you delete your account, your data will be deleted within a reasonable timeframe, subject to technical and backup limitations. Residual data may remain in encrypted backups for a short period before it is overwritten in the ordinary course of backup rotation.
VowFolio is designed for professional photographers and is not intended for use by children under 16. We do not knowingly collect data from children.
We may update this Privacy Policy from time to time. We will notify you of significant changes through the app or by email. Continued use of VowFolio after changes constitutes acceptance of the updated policy.
If you have questions about this Privacy Policy, contact us at:
Email: [email protected]
Website: vowfolio.com